NOTICE FOR CONVENING EXTRA ORDINARY GENERAL MEETING

No. CEPC/SEC/EGM-2017                                                                        Dated:  25th July, 2017

 

Sub.:  NOTICE  FOR CONVENING EXTRA ORDINARY GENERAL MEETING

 

Notice is hereby given that Extra Ordinary General Meeting (EGM) of the members of Carpet Export Promotion Council will be held on Friday, the 11th August, 2017 at 10.30 A.M. in FIEO Auditorium, Niryat Bhawan, Rao Tula Ram Marg, Opp. Army R & R Hospital, New Delhi – 110057 to consider and if thought fit to pass with or without modification the following resolutions:

 

Points to be discussed:

 

Serial No. 1:

 

TO INCORPORATE NEW ARTICLES IN THE ARTICLES OF ASSOCIATION AS “ARTICLE NO. 40.5 (i), (ii) & (iii)

 

40.5(i)   Committee shall be empowered to invite need based special invitees to the Committee subject to a maximum of 3 – subject specific specialist, whose services may be required to contribute to the quality of deliberations of the COA and the Council in decision making process consequentially.  These special invitees shall not have voting powers and shall  not be eligible for any remuneration, fees, etc. but shall be entitled for payment or reimbursement of out of pocket expenses or reasonable travelling and/or other expenses incurred or to be incurred for attending the meetings of the Committee not exceeding Rs. 5,000.00.

40.5(ii)  The Committee may from time to time appoint Sub-Committee(s) for the purpose of considering and reporting on any of the affairs of the Council or carrying on or promoting any of the objects of the Council. The Committee may nominate any Committee Member of the Council only to such Sub-Committee(s).  Committee may designate one of the Members as Convener of such Sub-Committee(s). 

 

40.5(iii) Committee Members of the Council invited to be Members of its Sub-Committee(s) will be reimbursed travel expenses comprising of Hotel accommodation and Travel fare. The scale of reimbursement of such travel expenses and criteria for selection of Committee Members of Sub-Committee and Special Invitees will be decided by Committee of Administration (COA) and shall not exceed the reimbursement paid for attending COA meetings.

 

Serial No. 2:

 

TO SUBSTITUTE ARTICLE NO. 44 BY THE FOLLOWING :

 

“44. The Committee of Administration shall have the power for fixation of amount of reimbursement to Committee Members for attending meetings of the Council and for overseas deputation as under : -

 

a.            Domestic Travel

 

i.              If attending the meetings of the Council.

ii.            If Government invites Committee Member/ Chairman/ Vice-Chairmen the Council will reimburse the travel expenses to Committee Member.

iii.           For any other expenses incurred by Committee Member/ Chairman/Vice-Chairmen will be borne by himself/ themselves.

 

b.            Overseas Travel

 

i.              If a Committee Member/ Chairman/ Vice-Chairmen is a part of Government delegation, the Council will make the payment for to and fro air travel, hotel, D.A. and entertainment allowance. 

ii.            If Committee Member/ Chairman/ Vice-Chairmen travel as a member of delegation of Sales-cum-Study Team travel expenses shall be reimbursed as per rules.

iii.           All other travel performed by Committee Member/ Chairman/ Vice-Chairmen the expenses will be borne by himself/ themselves.

 

Serial No. 3:

 

TO SUBSTITUTE ARTICLE 22 BY THE FOLLOWING:

 

“COMPOSITION OF COMMITTEE OF ADMINISTRATION”

 

22.       The Committee of Administration of the Council shall consist of the following:

 

1

Chairman

1

2

Vice-Chairmen

2 (First & Second Vice- Chairman)

3

Elected members 

18 (including Chairman and  2 Vice- Chairmen)

4

Government Nominees

 

3

5

Member Secretary

1 (Executive Director- cum- Secretary)

    

            The elected members of the Committee of Administration will be elected by all Council Members from amongst the Council Members belonging to the respective Categories. The number of members to be elected from each category is shown against each:

 

Category (i) Council Members whose principle place of business/ manufacturing, etc. is in the State of Uttar Pradesh ...10.

 

Category (ii) Council Members whose principle place of business/ manufacturing, etc. is in the State of J & K…………....4.

 

Category (iii) Council Members whose principle place of business / manufacturing, etc. is in the States other than Uttar Pradesh and Jammu & Kashmir ……………… ………………………………………………………………………………….….4.”

 

Serial No. 3:

 

TO SUBSTITUTE “Secretary” by “Executive Director-cum-Secretary” in Article No. 1, 6, 7, 9, 11, 16, 39B & 40.6 of the Memorandum and Articles of Association of the Carpet Export Promotion Council.

 

 

Members are requested to make it convenient to attend the EGM.

 

Note: Please note that in case of adjournment due to lack of quorum, the adjourned meeting shall be held after one hour at the same Day, Date and Place i.e. on 11th August, 2017 at 12.00 PM.

 

By order of the Committee of Administration

 

 

                                                                                    (Subodh Kumar Gupta)

                                                                        Acting Executive Director-Cum-Secretary

 
Please see attached documents.
Notice for convening extra ordinary general meeting